Accounts payable and bill pay for businesses and accounting firms on QuickBooks, Xero, Sage or SAP. Every bill read, every check explained, every payment approved by a named person.
Posts to
Xero
QuickBooks
Business Central
Books
DocuBite never holds your money
Every check states its reason
Your company's own bills, from the inbox to your ledger. DocuBite reads each one, codes it to the accounts you already use, routes it to the right approver, and posts it to QuickBooks, Xero or Sage with the source file attached.
Every client's books from one login. Each company has its own documents, approvals and ledger connection, so each client's bills post to their own QuickBooks, Xero or Sage.
Invoices
Posts to Sage| Supplier · Invoice | Total | Status |
|---|---|---|
| Sterling Building Supplies · SB-2291 | 18 420,00 | Needs attention · 1 |
| Ridgeway Hardware & Supplies · RH-0583 | 6 310,00 | In review |
| Karoo Fuel · KF-0471 | 2 140,00 | Approved |
| Mabaso Cleaning Co. · MC-2207 | 2 318,40 | Touchless |
Once a bill is read, three things happen before any money moves.
Bills above your threshold go to the person who signs them off. Below it, the finance check is enough.
Receipts become an expense claim, approved like a bill and paid back alongside your suppliers.
Every value links to the page it came from, and every edit records who made it and when.
Connects to the popular accounting and ERP systems. Using another? Tell us, and we’ll add it.
Every check states its reason at the field it concerns. Nothing approves itself until you allow it: the first bills from any supplier always reach a person, and when you let trusted suppliers through on their own, a share of them still goes to a person to check.
See the checksSage, Xero, QuickBooks, SAP Business One and the other popular accounting and ERP systems. Posting sends each line's account, tax code and tracking, and the source file attaches to the bill in your ledger. Using another? Tell us, and we'll add it.
See the ledgersConnect your ledger, add documents, review from the first one. There is no historical-data migration phase.
Approved batches are paid from your own bank account, through a licensed payment provider or a payment file your bank takes. DocuBite never holds your money, and every payment line carries its own reference so an invoice can't be paid twice.
See who approvesReceipts have their own queue. Staff gather the ones they paid for into an expense claim, approved like an invoice and paid back alongside your supplier bills.
One login, every company you keep. Each has its own documents, ledger connection, approvals and payments, and you move between them.
In private encrypted storage. Every value keeps a link to the document it came from, and every change records who made it.
Something else? Email support@docubite.com or book a demo.
Point DocuBite at the invoices sitting in your inbox and see what comes back: every field read, every check explained, every decision recorded, before anything posts to your ledger.
DocuBite never holds your money: payments go from your own bank account, on the record.